Job Description


Accounting Assistant Il -
Request for an Accounting Assistant. Support PH Fiscal AP for COVID19 response & vaccination roll out transactions.
PH Fiscal comment - COVID19 as needed and not budgeted - program codes COVID19 & VACDEPCV19.

This is the fully experienced/journey-level classification in the Accounting Assistant series, competent to independently perform the full range of duties assigned to the classification. This classification is flexibly staffed with the Accounting Assistant I and is distinguished from incumbents in the lower level of the series by the performance of the full range of duties and the relative independence with which they perform their duties by applying their working knowledge of fiscal policies and procedures to different work situations, and referring only non-procedural questions to their supervisor. This classification is distinguished from the Sr. Accounting Assistant in that positions assigned to the advanced journey level classification perform the most complex work assigned to the series, requiring a specialized technical or functional expertise.
EXAMPLES OF DUTIES:
following duties are considered characteristic but not inclusive and are examples only. Specific assigned duties may differ depending on the needs of the department/agency.
Receives, reviews and verifies claims, invoices, and payroll documents for authorization of expenditures, accuracy of amounts and accounts charged, and conformance to rules and procedures.
Receives cash, warrants and checks from individuals or revenue sources; applies credit to the proper subsidiary ledger account; balances the cash register and forwards deposits to the proper accounting area for deposit with County Treasurer. Performs posting functions by hand or on the computer by inputting accounting or payroll data to appropriate accounts, journals, or ledgers.
Compiles, verifies, and calculates the appropriate charges to clients/users for services/goods rendered; prepares invoices to provide details on charges. Logs and codes data according to prescribed accounting procedures; retrieves documents from files and sets up new files as requested.
Verifies the signatures of persons authorizing the expenditures by maintaining and reviewing the index files.
Compares data on the documents with back-up information in order to substantiate
claims.
Sorts, batches and files financial, statistical, or fiscal data/records,
Performs simple arithmetical computations to verify money collected, claims amounts, time attendance hours, supply inventories, etc.
* Provides receipts by filling out a receipt form or endorsing checks in order to provide payee with proof of payment.
Performs related duties as assigned

QUALIFICATION GUIDELINES:
Knowledge, Skills, and Abilities:
Knowledge of: operations, services and activities of a comprehensive fiscal program; fiscal and record keeping principles, practices, and techniques; the operating financial accounting system; the codes, forms, procedures, rules and regulations applicable to the processing recording of fiscal transactions; the department/agency account structure and operational requirements; pre-audit methods and procedures; electronic data processing equipment uses and limitations.
Skill in: the operation of a 10-key adding machine or calculator, use of computers and technology including software applications specific to the work performed.
Ability to: make arithmetic calculations with speed and accuracy; apply codes and classifications used in account maintenance; use computer printouts and prepare data in the proper format; understand and apply rules and regulations related to fiscal record keeping and accounting functions; understand the relationship among accounting records and documents; recognize discrepancies or problems in accounts and make corrections research a problem or question to a successful conclusion; communicate effectively both verbally and in writing; and establish and maintain effective working relationships with those contacted in the course of work.

RECRUITING STANDARDS:
Education/ Experience:
Any combination of education and experience which has led to the acquisition of the required knowledge, skills and abilities. An example of qualifying education and experience includes:
Two (2) years financial, statistical, or fiscal record keeping; or one (1) year as an Accounting Assistant I with the County of Ventura.
Education/Experience Substitution
Three units of college-level accounting coursework OR twelve (12) units of college-level general coursework may be substituted for up to one year of the required experience

Application Instructions

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