Job Description

Ref No.:19-13128
Location: Nashville, Tennessee
Hours:12:00am to 8:00am
Work Week1 - Monday, 2 - Tuesday, 3 - Wednesday, 4 - Thursday, 5 - Friday

Description/Comment:Job SummaryThe Administrative Assistant III provides high level administrative support to include complex and confidential functions on behalf of a department head or large department, to complete assigned tasks and projects of a complex nature. Assigned administrative programs and projects. May supervise or give work direction to lower level clerical personnel.Job Duties - Some examples of the job duties may include:* The ideal candidate for the Administrative Assistant III position may greet visitors, answer requests, answer phones, screen/route callers, take messages, and assist in resolving routine problems and inquiries pertaining to departmental policies / procedures.* May supervise or give work direction to lower level clerical personnel.* May be responsible for scheduling appointments and engagements on behalf of the department, without prior clearance.* May make arrangements and coordinate all details for meetings, conferences and special events including catering requests, presentation materials and equipment.* May plan and coordinate meeting arrangements including travel and lodging and process expense reports.* May be responsible for interpreting administrative decisions and policies to complete assigned tasks and projects of a complex nature.* May review, prioritize and determine actions for all incoming correspondence and mail.* May order office supplies and equipment; organize and maintain department filing systems and other records.* May assist with creating, maintaining and collecting data for reports, charts, graphs, spreadsheets and databases.* May assist with monitoring and approving departmental expenditures, department budget and account records.* May make requests for office equipment repairs and work closely with facilities to ensure that equipment, materials and office space are used effectively.* May compose documents; maintain relevant databases; update departmental websites and related records.* May be exposed to confidential information and handle confidential matters.* May research, analyze and summarize data for reports independently and assist with large project coordination.* May maintain calendars for management.Job Requirements:* High School Education or equivalent of three years or more of administrative support and understanding of general office procedure experience required.* Excellent listening, oral, verbal and written communication skills required.* Ability to exercise discretion and independent judgment within understood policies and procedures preferred.* Experience with standard report generation; office administrative practices and procedures required.* Intermediate skill level or better and knowledge with using computer applications involving word processing, data entry and/or standard report generation including: Microsoft Office Word, Excel, Access, PowerPoint, and internet search software relevant to the position required.* Familiarity with using pivot tables and advanced formulas when working with spreadsheet and reports preferred.* Good attention to detail skills and the ability to multitask preferred.* Good organizational, problem solving and time management skills a plus and preferred.* Must be able to work in a seated position for the duration of the workday preferred.* Must perform office tasks using simple hand grasping, fine hand manipulation and reach associated with assigned tasks such as paperwork, computer keyboarding, filing, and calculating preferred.* Sufficient ability to communicate through sight, hearing, and/or otherwise, to perform assigned tasks and maintain proper job safety conditions preferred.Additional Job Details:None

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