Uses spreadsheets or databases to organize information and produce standard reports.
Prepares a variety of complex disbursement forms (e.g., travel forms cash sheets, and journal entries) for routing and approval.
Designated Staff for special projects.
Assist in implementing and process systems to resolve concerns and issues to ensure that the office runs effectively.
Coordinates data processing requests - compiles, inputs, and processes various reports for the department
Maintains a schedule of appointments and the daily engagement calendar of the executive.
Prepare agendas and meetings, makes necessary arrangements for speaking engagements, travel arrangements and for hearing, conferences and meetings.
Maintains mailing lists and makes revisions as needed.
Maintain and responsible for correspondence, fiscal and other records and files including follow-up filing.
Prepare reports using various databases to fulfill internal and external requests.
Responsible for timely and thorough processing of licensing reports including the preparation of Cover
Letters, Plan of Correction forms, and licenses.
Responsible for copying and assuring that all pertinent documents for agencies throughout the State of New Jersey are signed and dated; routing of documents; including distributing to addressees, using correct mailing route, and copying of various internal and external parties, all within established time frames and rules and regulations.
Run queries and reports and analyzing data, upon request.
Generate special reports/queries as needed
Assist other support staff within the office.
Usage and ongoing maintenance of printers, fax machines, copy machines.
Maintains phone lists, provider lists, manuals, master list and master inspection schedule,
Personally prepares letters on routine matters which may or may not be reviewed or signed by Director
MS Office Suite - Excel, Outlook, Word, Access
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