Job Description

Ref No.:19-14429
Location: McKinney, Texas
Duration:0-6 month(s)
Description/Comment:The individual performing in this role will be required to simultaneously handle a wide range of administrative duties that will assist with organizing, scheduling and prioritizing day-to-day activities. Supporting a team 100+ engineers across functional organizations. In addition, this position requires processing visitor requests, escorting of personnel within the building, coordinating domestic and international travel and accurately developing travel expense reports. Other duties include composing reports, charts and presentations to include inter-office correspondence and emails. Understanding roles and responsibilities of the team will be key to delegating commitments to keep the organization running smoothly. The administrative assistant will need to work seamlessly across organizational boundaries including other departments within Engineering, Talent Acquisition, Human Resources, Security and other *** businesses as required. To be successful, the ideal candidate will work with minimal supervision, propose solutions to problems, maintain a high level of confidentiality and have excellent communication and interpersonal skills.

Additional responsibilities include but are not limited to:
* Expense report reconciliation
* Generation of charts, tables, reports, correspondence and other materials with speed and accuracy including preparation of spreadsheets in Excel and PowerPoint presentations on a weekly, and monthly basis
* Scheduling, organizing and supporting as required conference calls and meetings
* Performing basic research, data compilation and database management for projects and documents
* Support to hiring activities and the onboarding of new employees (office space, equipment ordering, clearances processing, orientation, etc.)
* Ordering of office supplies and making arrangements for catering
* Keeping up to date records on required training and ensuring team members are compliant with all training requirements
* Ability to establish and maintain excellent working relationships and communication channels with administrative specialist counterparts across engineering
Required Qualifications:
* 6+ years of experience in a professional or similar role as a program/project coordinator
* Experience with planning and organizing schedules and events
* Demonstrated level of professionalism and discretion
* Excellent written and verbal communication skills
* Proficiency with Microsoft Office Tool Suite and Outlook
* High School Diploma or equivalent
* U.S. Citizen
Desired Qualifications:
* AS or BS degree in related discipline and/or Executive Administrative role
* Knowledge of ***'s business, company policies and procedures specifically related to ITAR and EXIM guidelines and procedures
* Proven ability to prioritize work within a multi-tasking environment with the ability to work independently with minimal supervision and adapt to changes in priorities in a fast-paced environment

Application Instructions

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