Job Description

Ref No.:19-02951
Location: Plainfield, Indiana
Duration: 12 months
Shift timings: 8:00-4:30PM

Description:
Position Summary:

The Accounting Support I duties will include maintaining customer accounts and verifying accounts by reconciling transactions, investigating and resolving discrepancies; as well as miscellaneous accounting duties.

Essential Duties of the Position:
• Process and issue credits and billings for intercompany customers and maintain Vendor Debit Memo Workbench in accordance with GPC VDM Rules and Guidelines.
o Requesting required back up information needed from the customers to complete credit or billing request: POD, itemization, pricing, etc.
o Updating notes and status codes on the VDM Workbench as the status of the requests change
o Denying unauthorized requests for credit or billing
o Requesting required internal approvals
o Issuing Charge-Back and Pay-Back Memos
o Issuing of Pricing Bill backs and Quantity Bill backs
• Process and issue credits and billings for non-intercompany customers
o Requesting required back up information needed from the customers to complete credit or billing request: POD, itemization, pricing etc.
o Denying unauthorized requests for credit or billing
o Requesting required internal approvals
o Monitor accounts receivable aging report to ensure timely customer payments
• Monitor Vendor account balances for returned product
o Ensure timely customer payments are being received for open balances on the ATB
o Reconcile the payment (credit) received from the Vendor to the open balance
o Create the A/R batch paperwork to clear the open A/R with the offsetting Vendor credit
• Handling Vendor credits that need to be pushed on to the customers
o Processing credit for Labor Claims, Warranty Recovery, Repaired and Returned parts, etc.
o Issuing credit for Core returns and any unresolved items on the Core deposits general ledger reconciliation

• Special Order Returned Items
o For the "non-stocking” parts that are returned, update Log(s) for each part to be shared with the warehouses to track parts.

• Miscellaneous Duties
o Answering email requests from inside and outside the department and/or company in a timely, efficient, and professional manner
o Printing credits and billings from designated email account
o Logging of all issued credits and bill backs (debits and credits)
o Preparing necessary check requests
o Calculate billings to vendors
o Filing

Requirements of the Position:
• Employee must have integrity that aligns with ASG & GPC goals and values
• Must be able to perform all duties as assigned accurately and timely.
• Experience/Training:
o Associates Degree in Accounting or related field
o Or two years of related experience
• Excellent communication skills and proactively shares information
• Capability to resolve conflicts among team members and stays composed during controversy
• Ability to work independently and make decisions in accordance with established business practices
• Capacity to multi-task and achieve assigned deadlines in fast-paced environment
• Ability to utilize sound logic, analytical and problem solving skills to carry out instructions furnished in written, oral, or diagram form.
• Proficient with Microsoft Office
• Proficient with Microsoft Dynamics preferred
• Proficient with PeopleSoft financial software preferred

Application Instructions

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