Job Description

Ref No.:20-08048
Location: Racine, Wisconsin
Dduration - Long Term

Basic Function
To perform data entry and assist the public with issues relating to real estate records, vital records and real estate recordings.

Essential Duties
  1. Follow all standard office procedures, county ordinances and statutory requirements related to recording, filing, indexing, and verification of real estate and vital records. This would include, but not be limited to:
    • Review vital records and real estate documents submitted to the office for statutory completeness and accuracy.
    • Verify proper remittance of and process recording/filing fees as established by state statutes and county ordinances.
    • Assign date/time verification, document number and volume and page imprints on documents as required by state statutes and county ordinances.
    • Verify the accuracy of the data entered during the scanning/grantor-grantee process. In conjunction with the Real Estate Description office, check legal descriptions for accuracy and cross-reference real estate documents according to standard posting procedures established in the office.
  2. Provide the very best assistance to the public in person and on the phone, consistent with office procedures and statutory guidelines in relation to preparation of documents along with searching, retrieving and sale of documents recorded and filed with the Register of Deeds office in keeping with statutory guidelines.
  3. Upon receipt of a properly completed application for certified copy of a vital record, collect the proper fee as established by state statute, search for the record requested and issue or deny a certified copy of the record in accordance with state statutes and standard office procedures.
  4. Perform notarial acts as a service to the constituents of the Register of Deeds office in compliance with standards established by the State of Wisconsin and Racine County.
  5. Perform other tasks as assigned by the Register of Deeds or the Deputy Register of Deeds.
Supervision Received
Receives supervision from the Register of Deeds and the Deputy Register of Deeds.

Qualifications
  • High school diploma or GED equivalent
  • Working knowledge of Microsoft Word and Excel
  • Data entry
  • Document Verification
  • Good public relations skills, displaying tact and professionalism when assisting customers
  • Good oral and written communication skills
  • Cash handling and balancing
  • Prompt and regular attendance
  • Knowledge, Skills and Abilities

  • Ability to recognize a complete legal description
  • Ability to follow oral and written instructions effectively
  • Ability to multi-task

Application Instructions

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