Job Description

Ref No.:19-00399
Location: East Hanover, New Jersey

Duration: 10 months
Duties:Preparing and submitting expense reports through the concur system for the 2 Executive Directors.
Managing calendars, scheduling 1:1's and on and off site meeting planning (logistics, agenda, AV needs, etc)
Making travel arrangements for the Executive Directors you support
Preparing for meetings (e.g., ordering flip charts or other supplies, food service)
Accurately recording minutes from meetings.
Securing security passes for visitors (for the team you support), meeting them and ensuring they are shown to the appropriate conference rooms
Using various software, including Microsoft works, excel, databases, and presentation software.
Submitting Task Orders for the teams you support, and tracking the accounts receivable
Performing office management duties that include ordering office supplies, filing, faxing, scanning, distribution of documents, etc
Provide back up administrative support for other admins during vacations or sick leave
Coordinate with HR Staffing candidates/interviews when necessary
Updates of distribution lists and organizational charts
Special projects as required
  • Proven experience as an executive assistant or other relevant administrative support experience.
  • In-depth understanding of entire MS Office suite.
  • Ability to organize a daily workload by priorities.
  • Must be able to meet deadlines in a fast-paced quickly changing environment.
  • A proactive approach to problem-solving with strong decision-making skills.
  • Excellent organizational skills. Sets up priorities, plans and executes tasks reliably, thoroughly, confidentially and on time.Professional level verbal and written communications skills. Transmits complex information confidentially, clearly and completely. Demonstrates crosscultural awareness and sensitivity. Uses appropriate business etiquette and decorum consistent with company's Values and Behaviors.
Education:Associates or bachelors degree

Education:Associates or bachelors degree

Application Instructions

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