Statement of Duties:
Briefly state the main function of the job serves as an administrative assistant to the Administrative Services Section and the department to provide support and assistance with administrative activities of the section and the agency; and performs other duties as assigned.
Task No:1
Serves as first point of agency contact for all licensees and the public.
Interprets/applies laws, regulations and policies in providing information to, and interacting with the public, licensees, and vendors in all platforms of communication.
Updates agency databases and logs; 30% applies policies/procedures in handling and routing confidential items.
Follows agency alert protocols as needed.
Task No:2
Serves as agency ProCard holder. Interprets, applies, and adheres to Finance and Administration policies regarding purchasing procedures.
Reviews, compiles and maintains purchasing records 25% for monthly reconciliation and reporting requirements.
Assists with maintenance, retrieval, scanning and retention of electronic agency records and documents as directed.
Task No:3
Assists with and provides back-up for processing Prompt Pay, reconciliation of receipts and
online papyment processes. Evaluates/maintains stock for agency office supplies/agency 20% publications.
Maintains files and reconciles billing for agency shipments and other agency activities as directed.
Task No:4
Provides electronic payment receipts, verifies licenses, handles cash payments through the door, and maintains postage meter.
Coordinates with postage vendor and provides agency training on 0% postage.
Requests updates for agency phone contacts and maintains phone prompts. Updates agency records, maintains spreadsheets and/or processes documents as directed.
Task No:5
Provides backup for administrative support functions throughout the agency as needed.
Assists with special projects as requested.
Follows agency protocols and standards for maintaining 10% common areas. Completes trainings and attends meetings as directed.
Task No:6
Performs other duties as assigned.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
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Briefly state the main function of the job serves as an administrative assistant to the Administrative Services Section and the department to provide support and assistance with administrative activities of the section and the agency; and performs other duties as assigned.
Task No:1
Serves as first point of agency contact for all licensees and the public.
Interprets/applies laws, regulations and policies in providing information to, and interacting with the public, licensees, and vendors in all platforms of communication.
Updates agency databases and logs; 30% applies policies/procedures in handling and routing confidential items.
Follows agency alert protocols as needed.
Task No:2
Serves as agency ProCard holder. Interprets, applies, and adheres to Finance and Administration policies regarding purchasing procedures.
Reviews, compiles and maintains purchasing records 25% for monthly reconciliation and reporting requirements.
Assists with maintenance, retrieval, scanning and retention of electronic agency records and documents as directed.
Task No:3
Assists with and provides back-up for processing Prompt Pay, reconciliation of receipts and
online papyment processes. Evaluates/maintains stock for agency office supplies/agency 20% publications.
Maintains files and reconciles billing for agency shipments and other agency activities as directed.
Task No:4
Provides electronic payment receipts, verifies licenses, handles cash payments through the door, and maintains postage meter.
Coordinates with postage vendor and provides agency training on 0% postage.
Requests updates for agency phone contacts and maintains phone prompts. Updates agency records, maintains spreadsheets and/or processes documents as directed.
Task No:5
Provides backup for administrative support functions throughout the agency as needed.
Assists with special projects as requested.
Follows agency protocols and standards for maintaining 10% common areas. Completes trainings and attends meetings as directed.
Task No:6
Performs other duties as assigned.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.