DUTIES:
These positions main functions will include administrative tasks and financial data entry; Maintain various records within the division of Facility Maintenance. Create and maintain filing systems, both electronic and physical. Providing support to administrative staff on an as needed basis when directed. Entering financial transactions in the City Financial System.
Additional Specific Duties Include:
REQUIRED:
High School Diploma
Knowledge of Microsoft Office Suite
PREFERRED BUT NOT REQUIRED:
1 year of experience in front office administration
General knowledge of proper financial processes and accounting.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
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These positions main functions will include administrative tasks and financial data entry; Maintain various records within the division of Facility Maintenance. Create and maintain filing systems, both electronic and physical. Providing support to administrative staff on an as needed basis when directed. Entering financial transactions in the City Financial System.
Additional Specific Duties Include:
- File's vendor payment documentation in electronic filing system
- Entering DO (delivery order) documents in the AFMS financial system to assign a purchase order number so that employees can purchase materials or service.
- Entering/Matching invoices (PO/Receipt/Invoice - triple match in financial system)
- Reconciling vendor statements and open encumbrances and assisting in proactive communications
- Review, Correct, Approve
- Process Invoice Payments into Financial System
- Organizes and updates information using Excel spreadsheets
REQUIRED:
High School Diploma
Knowledge of Microsoft Office Suite
PREFERRED BUT NOT REQUIRED:
1 year of experience in front office administration
General knowledge of proper financial processes and accounting.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.