HR Administrative Assistant III

Human Resources Assistant III - Talent & Organization Development

What You'll Do

• Administrative Support of Department, including ordering office supplies, being the point of contact for any T&OD facility matters, upkeep of the training rooms, and maintaining supplies of water and coffee. This may include other administrative tasks which are required of a short duration, and/or assisting other department team members, as needed, with projects of an administrative nature.
• Administration of Continuing Education Assistance (CEA), including working with CEA program participants to assist in application paperwork, partnering with the accounting team to procure reimbursement, tracking usage and course completion via the learning management system (GPS/ELM), maintaining files of users, and regular reporting of CEA participation and company funding totals.
• Administration of New Hire Orientation, including coordination of weekly orientation event, facility needs, supplies, catering, communication with hiring managers and budget reconciliation.
• Administration of Training Database and Reporting, including using the learning management system to set up classes in the course catalog, create learning activities, enter rosters of completed training, and pull reports of training history for employees and/or managers.
• Class Coordination, including working with instructors to set up classes, reserve training rooms, communicate available training opportunities to employees, organize catering, copy training materials, and compile and report course evaluation results. In addition to general training content, this also includes class coordination, tracking and reporting of New Hire Compliance training.
• Administration of New Hire Compliance Training. This includes ensuring that all newly hired employees complete mandatory compliance training via eLearning modules. This responsibility includes sending eLearning links, instructions to access the eLearning and tracking and reporting completions using the GPS/ELM training database.
• 360 Assessment and Coaching Support, including processing of coaching enrollment forms, partnering with the Supply Chain team to determine funding needs for coaching Purchase Orders (PO), entering all coaching POs and Requests for Drafts (RFD) and tracking all coaching activity and status in a tracking spreadsheet and processing coaching invoices.
• Maintain a regular and predictable work schedule.
• Establish and maintain effective working relationships within the department, the SBU/SSU and the Company. Interact appropriately with others in order to maintain a positive and productive work environment.
• Perform other duties as necessary.

What You'll Need

• High School diploma or equivalent plus 4 or more years of related experience.
• Each higher level degree, i.e. Associate's, may substitute for two years of experience. Two years of related experience may be substituted for each year of education. Degree must be from a university, college, or school which is accredited by an agency recognized by the US Secretary of Education, US Department of Education.
• Successful candidate must be proficient with Microsoft Outlook, Word, Excel, and PowerPoint and have familiarity with office machinery, such as copiers and fax machines.
• Must have initiative to jump in, take on projects and work quickly and efficiently.
• Must have strong attention to detail.
• Above average communication and interpersonal skills.
• Ability to work effectively with internal customers and vendors while dealing with interruptions.

Working Conditions

• Work is performed in an office environment.
• Travel and local commute between xx campuses and other possible non-xx locations may be required.

US CITIZENSHIP IS REQUIRED