Job Description:
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- Uses spreadsheets or databases to organize information and produce standard reports.
- Prepares a variety of complex disbursement forms (e.g., travel forms cash sheets, and journal entries) for routing and approval.
- Designated Staff for special projects.
- Assist in implementing and process systems to resolve concerns and issues to ensure that the office runs effectively.
- Coordinates data processing requests - compiles, inputs, and processes various reports for the department
- Maintains a schedule of appointments and the daily engagement calendar of the executive.
- Prepare agendas and meetings, makes necessary arrangements for speaking engagements, travel arrangements and for hearing, conferences and meetings.
- Maintains mailing lists and makes revisions as needed.
- Maintain and responsible for correspondence, fiscal and other records and files including follow-up filing.
- Prepare reports using various databases to fulfill internal and external requests.
- Responsible for timely and thorough processing of licensing reports including the preparation of Cover
- Letters, Plan of Correction forms, and licenses.
- Responsible for copying and assuring that all pertinent documents for agencies throughout the State of New Jersey are signed and dated; routing of documents; including distributing to addressees, using correct mailing route, and copying of various internal and external parties, all within established time frames and rules and regulations.
- Run queries and reports and analyzing data, upon request.
- Generate special reports/queries as needed
- Updates database/tracking
- Assist other support staff within the office.
- Usage and ongoing maintenance of printers, fax machines, copy machines.
- Maintains phone lists, provider lists, manuals, master list and master inspection schedule,
- Personally prepares letters on routine matters which may or may not be reviewed or signed by Director
| Skills Required | Required | Candidate Expereince |
| MS Office Suite - Excel, Outlook, Word, Access | 3 | |
| Calendar management | 3 |