Job Description

Ref No.:18-13860
Location: Boston, Massachusetts
Project Coordinator - Program Planning & Administration


Worksite Address: 19 Staniford Street, Boston, MA
Hours per Week: 40

Project Summary:
The Health Insurance Exchange (MaHIX) is the health insurance marketplace for Massachusetts. It allows individuals and small businesses to shop for and enroll in partially subsidized or non-subsidized insurance based on a side-by-side comparison of plans. The MaHIX Program team is committed to creating and maintaining a best-in-class HIX system that will meet or exceed federal ACA requirements, maximize flexibility, minimize the technical and operational support burden, dynamically adapt to changing rules, policies and legislation, and set a new standard in consumer ease of use and satisfaction.

Position Summary:
The HIX Project Coordinator (PC) will provide overall administrative support to the Director of Program Planning & Administration.
  • Coordinate all necessary logistics for meetings of Program Leadership.
  • Document and maintain records of meeting minutes, tracking action items, decisions, project reports, as well as related tasks and activities.
  • Using MS Project, keep track of internal and external project deliverables, identify each task's priority status and report the progress to the Director of Program Planning and Administration.
  • Prepare and design presentation ready reports utilizing desktop publishing software; to include graphics, word processing and spreadsheet files in professional reports for presentation. All presentations need to be in various formats; hard copy, Powerpoint slides, overhead projector and webinars.
  • Assist in invoice tracking and follow-up for the Director of Program Planning and Administration as requested
  • Conduct research, collect and analyze data to prepare project reports and documents; including the use of running queries and summarizing information into consolidated charts and graphs
  • Learning and understanding the bigger picture of the various organizations involved in the project and the extent of their interests.
  • Develop and maintain effective relationships with team members, senior leadership, vendors and stakeholders


People who will be successful in this position are those who possess:
  1. Bachelor's degree or equivalent work experience
  2. 2-5 years of working experience in a similar role in the public sector or IT operations
  3. Excellent communication skills both written and formal
  4. Ability to work in a dynamic, entrepreneurial environment
  5. Ability to respond proactively to requests and ensure they are completed timely, of high quality and reflect the stakeholder's unique need.
  6. Pragmatic, flexible negotiations style.
  7. Team player, collaborative, with a focus on initiative and problem-solving.
  8. Strong analytical and communication (articulate oral and written) skills.
  9. Superb organizational skills and attention to detail.
  10. Capacity to identify inefficiencies and recommend solutions.
  11. Proficient in Microsoft Office Suite: Word, Excel, PowerPoint, Publisher, Outlook; MS Project and Visio.

Application Instructions

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